Position Summary

The Administrative Assistant/School Secretary provides administrative and clerical support to ensure the efficient daily operations of the K–8 charter school. This is a non-union, at-will position that serves as the central point of contact for students, families, staff, and visitors. The Secretary plays a key role in maintaining a positive, safe, organized, and welcoming school environment while supporting the school’s mission and operational needs.

Essential Duties and Responsibilities

Duties include, but are not limited to, the following:

Front Office & Daily Operations

• Serve as the primary front office contact for students, families, staff, and visitors
• Answer, screen, and route phone calls; manage general email correspondence
• Monitor school entry, ensure visitor sign-in compliance, and support school safety procedures
• Help manage student arrival, dismissal, and sign-in/sign-out processes
• Powerschool maintenance and upkeep
• Tracking hours of hourly employees
• Tracking days of daily employees
• Office equipment maintenance and management (copier, fax, etc.)
• Submitting and maintaining payroll under oversight of principal (Heartland)
• Making purchase orders, amazon orders, other vendors under oversight of principal
• Provide clerical and administrative support to the administrative team
• Manage facebook and social media accounts
• Manage and the utilize Remind App
• Prepare and distribute correspondence, reports, forms, and internal communications
• Help to maintain accurate student records and files in compliance with FERPA and school policies
• Schedule parent/community meetings for faculty/staff and coordinate logistics as assigned
• Order, track, and maintain office supplies and equipment
• Prepare bills for payment
• Work with vendors to arrange for services and supplies
• Assist, at the request of the principal, in developing the school calendar
• Assist with district billing and reconciliation under oversight of the principal
• Other duties as assigned by the principal

Student & Family Services

• Support enrollment, registration, and withdrawal processes
• Communicate positively with families
• Assist students with routine needs and coordinate parent contact when necessary
• Manage the school social media accounts; send communications to school community only after clearing with the principal

Compliance & School Support

• Maintain faculty and student emergency records
• Perform additional duties as assigned to meet the operational needs of the school

Professional Standards

• Cultivate and maintain collegial relationships with all staff and faculty
• Comply with Professional Standards for behavior in the workplace and those enumerated in the employee manual

We invite enthusiastic candidates who are committed to making a difference in the lives of young learners to apply for this rewarding position.